QuickBooks Online
Accounting
Create invoices and quotes (estimates) and see what's outstanding.
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For cafés and restaurants
Quote and invoice tools for cafés and restaurants
For cafés and restaurants, quotes and invoices usually means quoting and invoicing for catering orders and private hire. We matched 6 tools to this job, and 4 of them list a free plan. They are in our order of fit, and that order is never paid for. In the UK our first picks are Xero and QuickBooks Online.
The tools, in our order of fit
Zoho Books
Accounting
Free plan includes invoices and quotes for solo and micro businesses.
Wave
Accounting
Free invoicing on the Starter plan, handy if you only send a few invoices.
Xero
Accounting
Send professional invoices and track who has paid, linked to your bookkeeping.
ChatGPT
AI assistant
Free help wording quote descriptions, terms and polite payment reminders. You still send them from your own system.
FreeAgent
Accounting
Simple UK invoicing tied to your tax figures. Free with some business bank accounts. UK only
How to choose
- Start with how you quote today. If you price jobs on site, pick an app that works well on a phone.
- Check that an accepted quote can become an invoice without retyping.
- Look for online card payments and automatic reminders, since both help you get paid sooner.
- If you are VAT registered in the UK, check Making Tax Digital support or a link to your bookkeeping app.
Prices at a glance
| Tool | Starting price | Free plan | Free trial |
|---|---|---|---|
| QuickBooks Online | Simple Start $38/month (intro discount shown) | Yes | Yes |
| Zoho Books | Standard $15/org/month billed annually ($20 monthly) | Yes | Yes |
| Wave | Pro $190/year (billed annually) | Yes | Not listed |
| Xero | Ignite £18/month (excl. VAT) | No | Not listed |
| ChatGPT | Go $8/month (Plus $20/month) | Yes | Not listed |
| FreeAgent | From £33/month (limited company) | No | Yes |
Starting prices as shown on each official pricing page. Local prices can differ.
Questions people ask
What is the best quotes tool for cafés and restaurants?
It depends on how you work. Our first pick is QuickBooks Online. Create invoices and quotes (estimates) and see what's outstanding. Zoho Books and Wave are close alternatives.
Is there a free quotes tool for cafés and restaurants?
Yes. QuickBooks Online, Zoho Books, Wave and ChatGPT list a free plan on the official pricing page. Paid plans add more features and higher limits.
How much do quotes and invoices tools cost for cafés and restaurants?
QuickBooks Online lists Simple Start $38/month (intro discount shown). Zoho Books lists Standard $15/org/month billed annually ($20 monthly). Wave lists Pro $190/year (billed annually). Prices can change, so check the official page before you buy.
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Keep exploring
Comparisons
- ChatGPT vs Claude on price, free plans and which to choose
- FreeAgent vs Xero on price, free plans and which to choose
- Xero vs QuickBooks Online on price, free plans and which to choose
Guides
- Best AI tools for cafés and restaurants
- Best AI tools for UK tradespeople to write quotes
- How to chase a late invoice in the UK
Free calculators
- Invoice due date calculator
- Late payment interest calculator
- Hourly rate and job price calculator
- VAT calculator
More for cafés
- Social media tools
- Customer reply and email tools
- Bookkeeping and tax tools
- Listing tools
- Booking and scheduling tools
- Website tools
Quote and invoice tools for other businesses
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